FAQs

Hello grantee! Do you have a question? We have an answer. Here are a few commonly asked questions and our responses. If you have other questions, contact us.
 



Can I make changes to the proposal BUDGET that was funded?

While changes to an approved project budget are discouraged, the GLFT recognizes that unforeseen circumstances beyond the control of the grantee may occur in the life of a project and changes may be required. If you need to request a change to your project budget in order for the project to remain viable, please complete the budget modification form which can be found on the budget definitions, forms and policies page under the Resources/Proposal Resources tab and submit it to your GLFT grant manager
 

Your grant manager will review your request and make a determination based on the justification for the requested change. If the circumstance causing the need for the change could have been avoided by careful project planning, the request will not be considered.

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Can I make changes to the proposal SCHEDULE OR WORK SCOPE that was funded?

While changes to an approved project are discouraged, the GLFT recognizes that unforeseen circumstances beyond the control of the grantee may occur in the life of a project and changes may be required. If you need to request a change to your project schedule or work scope in order for the project to remain viable, please submit a brief (up to one page), written explanation for the proposed modification to your GLFT grant manager. Indicate whether a time extension will be needed to accommodate the changes. 
 

Your grant manager will review your request and make a determination based on the justification for the requested change. If the circumstance causing the need for the change could have been avoided by careful project planning, the request will not be considered.

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Can I request additional TIME for a project that is currently under way?

While changes to an approved project are discouraged, the GLFT recognizes that unforeseen circumstances beyond the control of the grantee may occur in the life of a project and changes may be required. If you need to request additional time to complete your project with the scope that was originally accepted,  please review the project amendment guidelines and submit the required information to your GLFT grant manager
 

Your grant manager will review your request and make a determination based on the justification for the need for additional time. If the circumstance causing the need for the change could have been avoided by careful project planning, the request will not be considered.

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Can I request additional FUNDING for a project that is currently under way?

A request for additional funds is considered a “cost extension.” Cost extension requests are extremely rare and typically not granted because the GLFT prefers to review all applications within a grant category or funding theme at the same time to ensure a competitive and fair process. If there is an extraordinary circumstance preventing you from submitting a proposal in the next grant cycle, contact your GLFT grant manager.
 

While your GLFT grant manager will review your request for appropriate action, cost extension requests—like other proposals—may be reviewed by the Scientific Advisory Team and are acted upon by the Board of Trustees.
 

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When are my progress reports due?

The GLFT requires progress reports for all projects that are longer than 12 months in length. You should check your grant agreement and the accompanying cover letter for exact reporting requirements. Typically, the schedule is as follows:
 

  • Projects that are less than $50,000 and 12 months in length: no progress report
  • Projects between 12–24 months in length (regardless of cost): one progress report is due midway through the project
  • Projects longer than 24 months (regardless of cost): progress reports are due January 15 and July 15 for each year of the project
  • For fishing access projects: approved construction bids serve as the progress report
     

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What should I include in my progress report?

For all projects required to submit a progress report, the GLFT requires a standardized reporting form that includes both narrative and financial components. Login to your grant management page for more information.
 

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When is my final report due?

The GLFT requires final reports for all projects. While you should check your grant agreement and the accompanying cover letter for exact reporting requirements, typically they are due 60 days after the end date for the grant.
 

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What should I include in my final report?

The GLFT requires a standardized reporting format that includes both narrative and financial components for all projects. GLFT staff will e-mail you the final report form before your project is scheduled for completion. If you need another copy of this form contact us.
 

Please note that upon satisfactory review, final reports are posted to the GLFT website for public dissemination, unless you request otherwise. The maximum amount of time during which the GLFT will restrict access to the final report is six months.
 

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If I have completed my project and come in under budget, can I use those funds for other project-related expenses or submit another proposal for those unused funds?

No. If you have previously received all grant funds, you must return the unused portion to the GLFT. If you still had outstanding disbursements and realized a cost-savings, no further funds will be disbursed.

 

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